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Schedule Templates

As an admin at the Wyn Enterprise portal, you can create and manage scheduled tasks using Schedule Templates. Schedule templates allow you to specify a recurring interval at which to run the task. Each schedule has a name, an optional description, and a list of roles that defines which users have permission to assign reports to it.


Once you add a shared schedule, all users in each role with the schedule permission can assign tasks to run on it.

To Add a New Template

  1. On the Admin Portal, navigate to Configuration Settings >> Schedule Templates and click Add Template.


    Add New Template - Navigate

  2. Add a Template Name, select the Document Type (Datasource, Dataset, Cached Model, Report, or Dashboard) and give a description of the template. Click Create Template button to create the template.


    Add New Template - Description

  3. New template is added to the Schedule Templates section where you can edit the basic information, recurrence, and delivery settings of the template.

To Edit a Schedule Template

  1. On the Admin Portal, navigate to the Schedule Templates section and select a scheduled template to edit. The template editor will open on the right side of the page.


    Edit Schedule Template

    Note: Schedule Templates settings for Datasource, Dataset, and Cached Models (Data Models) vary from the settings for Reports and Dashboards.

  2. Under the Basic Information tab, you can modify the following properties of the scheduled template;


    Assign Permission - Select the checkbox next to each role to allow users to schedule tasks.


    Task history expiration time - Set an expiration time for the history of the scheduled task.

    Note: Task history expiration time and Assign Permission options are available for the Schedule Templates of Reports and Dashboards only.

  3. Under the Recurrence tab, you can schedule a task for reports, dashboards, data sources, datasets, and data models as described below,


    For Reports and Dashboards - In this instance, the Daily option is selected.


    (i) Select a daily or monthly frequency to repeat the task. For Daily, you can also select the weekdays to run the task on.


    (ii) To set the frequency of the scheduled task, select either At or Every (Hours or Minutes) option to run the task at a specified time or hourly intervals.

    Note: From Version 6.1 of the Wyn enterprise application, minimum recurrence frequency supported by scheduled task is 5 minutes instead of 1 second as in the earlier versions. However, tasks created in versions before 6.1 with recurrence frequency less than 5 min will continue to work at the recurrence frequency set earlier.

    (iii) Set the Start and End time of the scheduled task.


    (iv) Click the Save button to save the changes.


    Schedule Template For Report and Dashboards


    For Datasource, Datasets, and Cached Models - Scheduled tasks can run once or at hourly or 5-minute intervals.


    (i) Select daily or monthly frequency to repeat the task. For Daily, you can select the weekdays to run the task on.


    (ii) To set the frequency of the scheduled task, select either At or Every (Hours or Minutes) option to run the task at a specified time or hourly intervals.


    (iii) Set the Start and End time of the scheduled task.


    (iv) Click the Save button to save the changes.


    Schedule Template for Datasets, Datasources and Datamodels

    Note: For the Monthly option, we can set the frequency of monthly repetition under Every option and select one of the three ON options to set the day or date to repeat the scheduled task on.

Option

Description

Repeat

Select Daily or Monthly options to set the repetition frequency.

At

Set the time to start the task.

Every

Enter the number of Hours or Minutes to set the frequency of the report or dashboard execution.

Start

Set the date and time to start the task.

End

Set the date and time to end the task.

No End Date

Select this if you want your task to be a never-ending process.

  1. Under the Delivery tab, modify the delivery options of the scheduled template. See various delivery options illustrated in this table.


    (i) Delivery: Select one of the following options from the drop-down list - Email, Local Storage, File Share, or External Storage.


    Schedule Template Delivery Options


    (ii) Export Format: Select one of the following options from the drop-down list - PDF, Excel, Word, CSV, HTML, Image, or JSON. You can set various parameters to the selected export file format.

    Note: The Delivery tab is available for scheduled templates of Reports and Dashboards. And, for Dashboards, you can only use the Email delivery option.

  2. The Referenced Documents tab shows the documents that are linked to the selected Schedule Template.

Delivery

For Dashboard Template

Option

Description

Email To

Enter one or more e-mail addresses where the report is to be sent. Separate multiple e-mail addresses with commas.

Reply To

Enter one or more e-mail addresses where the reply is to be sent. Separate multiple e-mail addresses with commas.

Subject

Enter the text to use for the e-mail's subject line. You can use the following syntax in the subject:

  • ?ParameterName: To specify parameter values for the report in the subject. Replace ParameterName with the actual name of the parameter.

  • &ReportName: To specify the report name.

  • &ExecutionTime: To specify the execution date and time of the report.

Body

Enter text to use in the body of the e-mail. You can use the following syntax in the e-mail body:

  • ?ParameterName: To specify parameter values for the report in the subject. Replace ParameterName with the actual name of the parameter.

  • &ReportName: To specify the report name.

  • &ExecutionTime: To specify the execution date and time of the report.

For Report Template

Option

Description

Delivery

Select a delivery method from Allow user to choose, Email, Local Storage, External Storage, or File Share.

(Email) Email To

Enter one or more e-mail addresses where the report is to be sent. Separate multiple e-mail addresses with commas.

(Email) Reply To

Enter one or more e-mail addresses where the reply is to be sent. Separate multiple e-mail addresses with commas.

(Email) Subject

Enter the text to use for the e-mail's subject line. You can use the following syntax in the subject:

  • ?ParameterName: To specify parameter values for the report in the subject. Replace ParameterName with the actual name of the parameter.

  • &ReportName: To specify the report name.

  • &ExecutionTime: To specify the execution date and time of the report.

(Email) Body

Enter text to use in the body of the e-mail. You can use the following syntax in the e-mail body:

  • ?ParameterName: To specify parameter values for the report in the subject. Replace ParameterName with the actual name of the parameter.

  • &ReportName: To specify the report name.

  • &ExecutionTime: To specify the execution date and time of the report.

(Email) Attachment Type

Select from File Attachment or Download Link.

(Email) Store forever

Select from Store forever, Store until..., or Expiry Duration... to specify the storage period.

(Email) Export Format

Select Allow User to Choose to attach the report to the message in the format specified above.

(Local Storage) Store forever

Select from Store forever, Store until..., or Expiry Duration... to specify the storage period.

(File Share) File Name

Enter the name of the report file.

(File Share) Path

Enter the fully qualified UNC path of the location at which to share the report.

External Storage

Select the external storage option from the dropdown list.

(External Storage)Storage Type

Select the storage type from the dropdown list. It has three options: FTP, SFTP, and AWS_S3.

(External Storage)Storage Name

Select the name of the storage type from the dropdown list. This will list the names of the external storage created in the Wyn application.

Export Format

Select the format to which you want to export the report. You can choose from Allow user to choose, PDF, Excel, Word, CSV, HTML, Image, JSON, or TXT.