As an admin at the Wyn Enterprise portal, you can create and manage scheduled tasks using Schedule Templates. Schedule templates allow you to specify a recurring interval at which to run the task. Each schedule has a name, an optional description, and a list of roles that defines which users have permission to assign reports to it.

Once you add a shared schedule, all users in each role with the schedule permission can assign tasks to run on it.

To Add a New Template

1. On the Admin Portal, navigate to Configuration Settings >> Schedule Templates and click Add Template.

   
   

   
   

   
   

2. Add a Template Name, select the Document Type (Datasource, Dataset, Cached Model, Report, or Dashboard) and give a description of the template. Click Create Template button to create the template.

   
   

   
   

3. New template is added to the Schedule Templates section where you can edit the basic information, recurrence, and delivery settings of the template.

To Edit a Schedule Template

1. On the Admin Portal, navigate to the Schedule Templates section and select a scheduled template to edit. The template editor will open on the right side of the page.

   
   

   
   

   Note: Schedule Templates settings for Datasource, Dataset, and Cached Models (Data Models) vary from the settings for Reports and Dashboards.

2. Under the Basic Information tab, you can modify the following properties of the scheduled template;

   
   

   Assign Permission - Select the checkbox next to each role to allow users to schedule tasks.

   
   

   Task history expiration time - Set an expiration time for the history of the scheduled task.

   Note: Task history expiration time and Assign Permission options are available for the Schedule Templates of Reports and Dashboards only.

3. Under the Recurrence tab, you can schedule a task for reports, dashboards, data sources, datasets, and data models as described below,

   
   

   For Reports and Dashboards - In this instance, the Daily option is selected.

   
   

   (i) Select a daily or monthly frequency to repeat the task. For Daily, you can also select the weekdays to run the task on.

   
   

   (ii) To set the frequency of the scheduled task, select either At or Every (Hours or Minutes) option to run the task at a specified time or hourly intervals.

   Note: From Version 6.1 of the Wyn enterprise application, minimum recurrence frequency supported by scheduled task is 5 minutes instead of 1 second as in the earlier versions. However, tasks created in versions before 6.1 with recurrence frequency less than 5 min will continue to work at the recurrence frequency set earlier.

   (iii) Set the Start and End time of the scheduled task.

   
   

   (iv) Click the Save button to save the changes.

   
   

   
   

   
   

   You can specify the Start/End time for a scheduled task by using the Add Execution Time Range option. To select the time range:

• Select Daily for REPEAT and select Every hour(s) for the execution time.

• The Add Execution Time Range check box will appear.

  Select Add Execution Time Range, the Start Time and End Time selectors will appear to select the time range during which the task is executed in a day.

• The default value of Start Time is "12:00 AM".

• The default value of End Time is "11:59 PM"

• After adding the execution time range, the description of the execution time range will be displayed in the task description.

  
  

  
  

  There are two ways to modify the Start Time and End Time:

  • Selection box

  • Input text

    
    

    
    

    The Start Time and End Time must have a value.

  For Datasource, Datasets, and Cached Models - Scheduled tasks can run once or at hourly or 5-minute intervals.

  
  

  (i) Select daily or monthly frequency to repeat the task. For Daily, you can select the weekdays to run the task on.

  
  

  (ii) To set the frequency of the scheduled task, select either At or Every (Hours or Minutes) option to run the task at a specified time or hourly intervals.

  
  

  (iii) Set the Start and End time of the scheduled task.

  
  

  (iv) Click the Save button to save the changes.

  
  

  
  

  Note: For the Monthly option, we can set the frequency of monthly repetition under Every option and select one of the three ON options to set the day or date to repeat the scheduled task on.

You can specify the Start/End time for a scheduled task by using the Add Execution Time Range option. To select the time range:

• Select Daily for REPEAT and select Every hour(s) or **Every minute(s)**for the execution time.

• The Add Execution Time Range check box will appear.

  Select Add Execution Time Range, the Start Time and End Time selectors will appear to select the time range during which the task is executed in a day.

• The default value of Start Time is "12:00 AM".

• The default value of End Time is "11:59 PM"

• After adding the execution time range, the description of the execution time range will be displayed in the task description.

  
  

  
  

  There are two ways to modify the Start Time and End Time:

  • Selection box

  • Input text

    
    

    
    

    The Start Time and End Time must have a value.

4. Under the Delivery tab, modify the delivery options of the scheduled template. See various delivery options illustrated in this table.

   
   

   (i) Delivery: Select one of the following options from the drop-down list - Email, Local Storage, File Share, or External Storage.

   
   

   
   

   
   

   (ii) Export Format: Select one of the following options from the drop-down list - PDF, Excel, Word, CSV, HTML, Image, or JSON. You can set various parameters to the selected export file format.

   Note: The Delivery tab is available for scheduled templates of Reports and Dashboards. And, for Dashboards, you can only use the Email delivery option.

5. The Referenced Documents tab shows the documents that are linked to the selected Schedule Template.

Delivery

For Dashboard Template

For Report Template